RAMSTEIN OFFICERS’ SPOUSES’ CLUB
Position Description: 2nd Vice President
Reports to: President
POSITION OVERVIEW:
Assistant to the ROSC President, helping to ensure the successful operation of the Grants Program. Oversees the following Governing Board Positions and Committees: Americans Working Around the Globe (AWAG) Liaison, Base Community Liaison, Holiday, Scholarships, Volunteer, and Grants.
Principal Accountabilities:
Attend all Executive and Governing Board meetings and all ROSC social functions.
Submit a monthly report, to include reimbursable expenditures when incurred.
Maintain a ROSC continuity file and official ROSC 2nd Vice President Google email account and drive up to date through term of office.
Monitor and attend all Scholarship and Grants Committee activities to ensure compliance with necessary regulations and bylaws, and successful operation of the Grants Program.
Perform the duties of the 1st Vice President, in his/her absence; and with the concurrence of the 2nd Vice President, assume the office of the 1st Vice President, should it become vacant.
Perform the duties of the President in the absence of both the President and the 1st Vice President.
Have signatory authority for the disbursal of funds with the Treasurers.
Attend the annual American Working Around the Globe (AWAG) Conference, if possible.
Be a member of the General Fund and Grants Fund Budget Committees; and the Constitution, Bylaws and Policies Revision Committee.
Submit award packages for the organization and individuals within the organization.
Supervise the Governing Board positions and committees outlined in Article V, Section A, Part 5, ii).
Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian.
Ensure budget is maintained.
Prepare a revised or current job description to the Parliamentarian by mid-year.
Show respect and represent the ROSC in the community with high standards.
Position Duties and Significant Details:
Work with the AWAG Liaison to ensure ROSC is represented at AWAG annual regional conference and 1day local conference.
Work with the Base Community Liaison- assist as needed in attending Base, Force Support Squadron (FSS), and Newcomers meetings.
Work with the Holiday Chair to provide support as needed in decorating and undecorating the Officers Club, and organizing the Ramstein Air Base Cookie Drive.
Work with the Scholarship Chair to ensure Scholarship Committee is in compliance with necessary regulations, procedures, and bylaws. Attend Scholarship meetings and participate in scholarship process.
Work with the Volunteer Chair to provide assistance as needed with monthly ROSC volunteer activities.
Work with the Grants chair to ensure the Grants Committee is in compliance with necessary regulations, procedures, and bylaws. Attend all monthly Grants meetings.
Assist the Grants Treasurer as needed to properly account for and spend Grants funds.
Assist the 1st Vice President as necessary with responsibilities on the social side, such as set-up and clean-up for monthly socials; attend welcoming coffees, etc.