RAMSTEIN OFFICERS’ SPOUSES’ CLUB

Position Description:  2nd Vice President

Reports to: President

 

POSITION OVERVIEW:  

Assistant to the ROSC President, helping to ensure the successful operation of the Grants Program.  Oversees the following Governing Board Positions and Committees: Americans Working Around the Globe (AWAG) Liaison, Base Community Liaison, Holiday, Scholarships, Volunteer, and Grants.

 

Principal Accountabilities:

  • Attend all Executive and Governing Board meetings and all ROSC social functions.

  • Submit a monthly report, to include reimbursable expenditures when incurred.

  • Maintain a ROSC continuity file and official ROSC 2nd Vice President Google email account and drive up to date through term of office.

  • Monitor and attend all Scholarship and Grants Committee activities to ensure compliance with necessary regulations and bylaws, and successful operation of the Grants Program.

  • Perform the duties of the 1st Vice President, in his/her absence; and with the concurrence of the 2nd Vice President, assume the office of the 1st Vice President, should it become vacant.

  • Perform the duties of the President in the absence of both the President and the 1st Vice President.

  • Have signatory authority for the disbursal of funds with the Treasurers.

  • Attend the annual American Working Around the Globe (AWAG) Conference, if possible.

  • Be a member of the General Fund and Grants Fund Budget Committees; and the Constitution, Bylaws and Policies Revision Committee.

  • Submit award packages for the organization and individuals within the organization.

  • Supervise the Governing Board positions and committees outlined in Article V, Section A, Part 5, ii).

  • Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian.

  • Ensure budget is maintained. 

  • Prepare a revised or current job description to the Parliamentarian by mid-year. 

  • Show respect and represent the ROSC in the community with high standards. 

Position Duties and Significant Details:

  • Work with the AWAG Liaison to ensure ROSC is represented at AWAG annual regional conference and 1day local conference.

  • Work with the Base Community Liaison- assist as needed in attending Base, Force Support Squadron (FSS), and Newcomers meetings.

  • Work with the Holiday Chair to provide support as needed in decorating and undecorating the Officers Club, and organizing the Ramstein Air Base Cookie Drive.

  • Work with the Scholarship Chair to ensure Scholarship Committee is in compliance with necessary regulations, procedures, and bylaws.  Attend Scholarship meetings and participate in scholarship process. 

  • Work with the Volunteer Chair to provide assistance as needed with monthly ROSC volunteer activities.

  • Work with the Grants chair to ensure the Grants Committee is in compliance with necessary regulations, procedures, and bylaws.  Attend all monthly Grants meetings.

  • Assist the Grants Treasurer as needed to properly account for and spend Grants funds.

  • Assist the 1st Vice President as necessary with responsibilities on the social side, such as set-up and clean-up for monthly socials; attend welcoming coffees, etc.