RAMSTEIN OFFICERS’ SPOUSES’ CLUB

Position Description:  Secretary

Reports to: President

 

POSITION OVERVIEW:  

Responsible for ROSC Correspondence and ROSC Office.

 

Principal Accountabilities:

  • Attend all Executive and Governing Board meetings and all ROSC social functions.

  • Submit a monthly report, to include reimbursable expenditures, when incurred. 

  • Maintain a ROSC continuity file and official ROSC Corresponding Secretary Google email account and drive up to date through term of office. 

  • Manage all required ROSC correspondence to include picking up and distributing mail.

  • Fulfill duties of the Recording Secretary when absent.

  • Maintain a current roster of Governing Board members and Advisors.

  • Maintain current roster of ROSC members, respond to membership inquiries, order name tags, collect membership dues and act as administrator of ROSC Facebook pages. 

  • Be a member of the General Fund and Grants Fund Budget Committees; and the Constitution, Bylaws and Policies Revision Committee.

  • Manage all facets of the ROSC office, to include scheduling maintenance and repair of equipment, monitoring contracts for copier machine and purchasing office supplies. 

  • Supervise ROSC office and storage room keys, as well as maintain the list of board members with authorized access to ROSC Officers’ Club office.

  • Assist President with keeping Advisors informed and ensuring one is present for all Governing and Executive Board meetings.

  • Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian. 

  • Ensure budget is maintained. 

  • Prepare a revised or current job description to the Parliamentarian by mid-year. 

  • Show respect and represent the ROSC in the community with high standards. 

Position Duties and Significant Details:

  • Hold once weekly office hours in the ROSC office: approximately 2.5 hours per week.