RAMSTEIN OFFICERS’ SPOUSES’ CLUB
Position Description: Secretary
Reports to: President
POSITION OVERVIEW:
Responsible for ROSC Correspondence and ROSC Office.
Principal Accountabilities:
Attend all Executive and Governing Board meetings and all ROSC social functions.
Submit a monthly report, to include reimbursable expenditures, when incurred.
Maintain a ROSC continuity file and official ROSC Corresponding Secretary Google email account and drive up to date through term of office.
Manage all required ROSC correspondence to include picking up and distributing mail.
Fulfill duties of the Recording Secretary when absent.
Maintain a current roster of Governing Board members and Advisors.
Maintain current roster of ROSC members, respond to membership inquiries, order name tags, collect membership dues and act as administrator of ROSC Facebook pages.
Be a member of the General Fund and Grants Fund Budget Committees; and the Constitution, Bylaws and Policies Revision Committee.
Manage all facets of the ROSC office, to include scheduling maintenance and repair of equipment, monitoring contracts for copier machine and purchasing office supplies.
Supervise ROSC office and storage room keys, as well as maintain the list of board members with authorized access to ROSC Officers’ Club office.
Assist President with keeping Advisors informed and ensuring one is present for all Governing and Executive Board meetings.
Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian.
Ensure budget is maintained.
Prepare a revised or current job description to the Parliamentarian by mid-year.
Show respect and represent the ROSC in the community with high standards.
Position Duties and Significant Details:
Hold once weekly office hours in the ROSC office: approximately 2.5 hours per week.