RAMSTEIN OFFICERS’ SPOUSES’ CLUB

Position Description:  Parliamentarian

Reports to: President

 

POSITION OVERVIEW:  

Custodian and official interpreter of the constitution, bylaws, and policies.  Responsible for election process and parliamentary procedures at meetings.

 

Principal Accountabilities:

  • Attend respective monthly Executive and/or Governing Board meetings (not to miss more than three (3) board meetings in a term year). 

  • Attend monthly membership meeting. 

  • Submit a monthly consolidated report to Recording Secretary on time to include monthly expenditures. 

  • Ensure budget is maintained. 

  • Prepare a revised or current job description to the Parliamentarian by mid- year. 

  • Show respect and represent the ROSC in the community with high standards. 

  • Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian. 

  • Attend all Executive and Governing Board meetings and all ROSC social functions. 

  • Submit a monthly report, to include reimbursable expenditures when incurred. 

  • Maintain a ROSC continuity file, hard copies of the most current versions of the ROSC Bylaws, Constitution, and Policies; and official ROSC Parliamentarian Google email account and drive up to date through the term of office. 

  • Be the custodian and official interpreter of the constitution, bylaws, and policies. 

  • Provide all board members with current copies of the constitution, bylaws, and policies. 

  • Chair the Nominating and Elections Committee. 

  • Chair the Constitution, Bylaws and Policies Revision Committee (every 2 years). 

  • Be a member of the General Fund and Welfare Fund Budget Committees. 

  • Maintain a current copy of ROSC Policies. 

  • Maintain current position descriptions of officers and standing committee chairs. 

  • Be an ex-officio member of all committees pertaining to the constitution, bylaws, and policies. 

  • Authorize and conduct electronic or email votes deemed necessary by the President with the Recording Secretary as witness. 

  • Submit any revisions to the constitution or bylaws to the 86 Force Support Squadron (FSS) Private Organizations Office IAW AFI 34-223. 

  • Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian. 

  • If unable to attend any meeting, the President will appoint a temporary Parliamentarian. 

Position Duties and Significant Details

  • Serve as advisor to the President, Executive Board, Governing Board, and general membership on parliamentary procedures including Robert’s Rules of Order.

  • Research and answer all procedural questions, including submitting any relevant clarifying questions to 86 FSS Private Organizations Office.

  • Preside over Executive and Board Meetings and ensure parliamentary procedures are followed. Robert’s Rules of Order are the parliamentary law in all matters specified in the ROSC constitution and bylaws.

  • Work with President and Recording Secretary to ensure each meeting has a quorum and any additional requirements, as outlined in the constitution or bylaws, are met.