RAMSTEIN OFFICERS’ SPOUSES’ CLUB

Position Description:  Recording Secretary

Reports to: President

POSITION OVERVIEW:  

Responsible for recording meeting minutes and sending out monthly board report documents.

Principal Accountabilities:

• Attend all Executive and Governing Board meetings and all ROSC functions.

• Submit a monthly report with financial statements whenever expenses are incurred.

• Maintain a ROSC continuity file and official ROSC Recording Secretary Google email account and drive up to date through term of office

• Type recorded minutes and submit to the President and applicable board for approval.

• Maintain a record of all ROSC minutes for seven (7) years.

• Maintain a record with copies of all minutes, duties, and correspondence completed to assist the incoming secretary.

• Be jointly responsible with the Parliamentarian for maintenance of current copies of the

• Constitution, Bylaws, and Policies; providing all board members with copies as necessary.

• Fulfill the duties of Corresponding Secretary in his/her absence.

• Email quarterly copies of minutes and financial statements from General and Welfare Funds to the 86 FSS Private Organizations Office representative IAW AFI 34-223.

• Be a member of the General Fund and Welfare Budget Committees; and the Constitution, Bylaws, and Policies Revision Committee.

• Serve as witness to electronic or email votes conducted by the Parliamentarian as deemed necessary by the President.

• Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian.

Position Duties and Significant Details:

• Creates monthly board report document and disseminates to the governing board members before each meeting.

• Delivers an electronic or paper copy of annual audits to the Executive Board and 86th Services Private Organization Representative IAW AFI 34-223.