RAMSTEIN OFFICERS’ SPOUSES’ CLUB

Position Description:  Scholarship Chair

Reports to: 2nd Vice President

 

POSITION OVERVIEW:  

The Scholarship Committee Chair (SCC) will organize and oversee a committee to administer the Kaiserslautern Military Community (KMC) scholarship program. The scholarship committee is comprised of at least five (5) persons, from the following organizations: ROSC, Kaiserslautern Landstuhl Spouse Association (KLSA) and Ramstein Enlisted Spouse Association (RESA). The committee will act as stewards of the KMC scholarship budget, to include organizing, publicizing, collecting, and reviewing scholarship applications from the KMC community. After applications are scored by non-partial members of the community, the committee members will then disseminate the funds to those awardees for the purpose of furthering their education.

 

Principal Accountabilities:

  • Attend respective monthly Governing Board meetings (not to miss more than three (3) board meetings in a term year).

  • Attend monthly membership meeting.

  • Submit a monthly consolidated report to Recording Secretary on time to include monthly expenditures.

  • Ensure budget is maintained.

  • Prepare a revised or current job description to the Parliamentarian by the mid-year board meeting.

  • Show respect and represent the ROSC in the community with high standards.

  • Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian.

Position Duties and Significant Details:

The scholarship chair position is from 1 Jan to 31 Dec. General timeline of activities:

➢ January:

○ Hold the first meeting ASAP. Discuss applications/distribution, you will need to update the essay question for this year.

○ GET THE WORD OUT! Get into the schools and post on social media.

○ Applications go live towards the end of the month. You will post the link/pdf on the website.

➢ February

○ Hold a committee meeting to discuss how the application process is going. Discuss collection (electronic vs in person).

○ Get each organization chair to start recruiting judges.

○ Applications should be due mid to late month.

➢ March

○ Hold committee meeting to discuss judging day, rack and stack, and awards ceremony

○ End of month: Judging day (All applicant information is handed over to judges to be scored)

➢ April

○ Hold rack and stack meeting (The committee meets to determine awards based on scores, spreadsheet needs to be completed prior to this meeting.)

➢ May

○ Mid to end of May hold Spouse and University Award Ceremony

○ End of May/beginning of June attend HS award ceremonies

○ Collect payment forms

➢ June

○ Collect final payment forms.

○ Treasurer issues checks

➢ July

○ Treasurer issues checks

➢ September

○ Attend college night

➢ December

○ Complete AAR and handoff to new chair