Bazaar Finance Director

Reports to: VP of Community Operations / Bazaar Chair

POSITION OVERVIEW:  

The Bazaar Finance Director is responsible for managing the Bazaar operating funds account.

Principal Accountabilities:

• Maintain bazaar finance records for seven (7) years.

• Submit all financial records for audit to be conducted in a timely manner per the ROSC Constitution and IAW AFI 34-223.

• Obtain signature cards from the 86 Force Support Squadron Private Organization Office for the Bazaar Operating Accounts.

• Receive and disburse all funding belong to the Bazaar Committee Fund.  

• Record all transactions using a voucher system.

• Reconcile monthly bank statements for the Bazaar Committee Fund.

• Prepare and distribute to the Bazaar Chair the monthly financial report for presentation to the Bazaar Leadership Team.

• Draft a bazaar committee budget, in conjunction with the Bazaar Chair(s), for approval by the Executive Board.  The budget will then be presented to the Governing Board for approval.

• Manage Bazaar Committee Fund Account year-round. The purpose is to pay any expenses necessary to host the Ramstein Bazaar.  Checks over $500.00 drawn against the Bazaar Committee Fund require two signatures.

• Be the custodian of the ROSC Bazaar Operating Fund at Community Bank.  The following board members will also have account signatory authority:  President, Bazaar Chair, and Food and Hospitality Director.

• Attend respective monthly Governing Board meetings (not to miss more than three (3) board meetings in a term year). 

• Attend monthly membership meeting. 

• Submit a monthly consolidated report to Recording Secretary on time to include monthly expenditures. 

• Ensure budget is maintained. 

• Prepare a revised or current job description to the Parliamentarian by mid-year. 

• Show respect and represent the ROSC in the community with high standards. 

• Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian. 

• Keep an account of income receipts and expenditures.

• Deliver an electronic or paper copy of the annual audit to the ROSC President, for presentation to the Executive Board.

• Term of office begins upon selection and continues until December 31st. The outgoing Finance Director may continue working to reconcile the final bank statement from December turning over the financial records to the incoming Finance Director no later than January 20th to ensure all records are ready to be submitted for audit. 

• The outgoing Finance Director shall submit a proposed budget for the following year's Bazaar. The Executive Board will vote on the budget no later than the March Executive Board meeting.