Events Chair

Reports to: VP of Operations 

POSITION OVERVIEW:  

Responsible for scheduling and coordinating all ROSC events.

Principal Accountabilities:

• Attend respective monthly Governing Board meetings (not to miss more than three (3) board meetings in a term year).

• Attend monthly membership meeting.

• Submit a monthly consolidated report to Recording Secretary on time to include monthly expenditures.

• Ensure budget is maintained.

• Prepare a revised or current job description to the Parliamentarian by the mid- year board meeting.

• Show respect and represent the ROSC in the community with high standards.

• Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian.

Position Duties and Significant Details:

• At the request of the Treasurer, submits input during the mid-year budget review.

• Participates in a planning meeting prior to the board changeover to discuss the upcoming year’s social and board meeting calendar.

• Completes After Action reports at the conclusion of monthly social functions, to be maintained the ROSC notebook, indication event attendance, menus, etc., noting, in particular, any problems with the function.

• Keep Publicity Chair and Historian aware of program details for all ROSC functions.

• Keep ROSC notebook up-to-date through the term of office.

• Advise the Corresponding Secretary of any necessary thank you messages to be sent, as appropriate.

• Coordinates with the presiding officer (President or 1st Vice-President in the President’s absence) at the monthly ROSC social functions appropriate introductions for guests.

• With the catering office at the Officer’s Club, coordinates and arranges menus, room reservations, table linens, etc. for the monthly ROSC social functions.

• Purchases items for table centerpieces and door prizes at the monthly ROSC social.

• Purchase prizes for two annual bingos, in April and November.