TECHNOLOGY OFFICER

Reports to: VP of Operations

POSITION OVERVIEW:  

Responsible for regularly maintaining the club website, as well as creating and sending mass communication emails to membership when needed, and serve as Google Administrator for the Board.

 Principal Accountabilities:

• Attend respective monthly Executive and/or Governing Board meetings (not to miss more than three (3) board meetings in a term year). 

• Attend monthly membership meeting. 

• Submit a monthly consolidated report to Recording Secretary on time to include monthly expenditures. 

• Ensure budget is maintained. 

• Prepare a revised or current job description to the Parliamentarian by mid-year. 

• Show respect and represent the ROSC in the community with high standards. 

• Submit an after-action report and timeline to the incoming President and Parliamentarian by the deadline set by the Parliamentarian. 

• Regularly update ROSC website with information regarding upcoming events and socials, Bazaar dates, general club information, volunteer opportunities, scholarship links, the grants request form, and any other publicly-advertised activities. 

• Update ROSC website monthly 

• Feature information for upcoming social, with link to reservations

• Advertise other events, such as welcome coffees and AWAG

• Maintain page for monthly calendar of events, as created by VP of Operations or other responsible board member

• Post announcement of Executive and Governing Board members at the beginning of the year

• Make payments for website and domain, seeking reimbursement from General Fund Treasurer

• Feature areas of Volunteerism on the website

• Feature the available “sub-clubs” (activities)

• Maintain documents outlining constitution and by-laws, along with other general information

• Provide access to membership application 

• Provide links to Scholarship and Grants application information 

• Manage mass communication emails to membership

  • Draft and send announcements to membership as requested and appropriate

  • Send a monthly announcement of the upcoming social, with an additional “last chance” reminder

  • Responsibility for monthly Newsletter may fall to Technology Officer. This includes featured information of events, volunteerism, and other upcoming dates.

• Google Administrator

  • Facilitate transition of email access from previous to current board members

  • Reset passwords as requested for emails under the RamsteinOSC and Ramstein-OSC domains

  • Manage email groups as needed

• Work with Executive and Governing Board members to fulfill requests and maintain quality of communications and online presence.